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What's inside the certificate and graduation template?
Ten 16:9 slides. Every field on the certificate and the name slide is its own named text box, every chart and table is a native PowerPoint object, and every slide has speaker notes.
| # | Slide | What it shows |
|---|---|---|
| 1 | Cover | Institution, class year, number of graduates |
| 2 | How it works | One row in your list becomes one slide |
| 3 | Your student list | The columns the slides are filled from, with seven sample rows |
| 4 | Certificate | Certificate of achievement with name, programme, award, date and number |
| 5 | Graduation name slide | Name, school, programme and award, readable from the back of the hall |
| 6 | School divider | Opens each school's part of the ceremony |
| 7 | Ceremony overview | Graduates by school and by ceremony, adding up to the total |
| 8 | Make one slide per student | By hand for a short list, with INSYNCR for the whole class |
| 9 | Before you print | Six checks, from the count to a test print |
| 10 | Next year | How to reuse the deck from a new list |
The sample institution is Acme University and every student name is fictional. The certificate and name slides have no footer or slide number, so nothing extra prints.
How do you use the template by hand?
- Download the file and open it in PowerPoint.
- Put your student list in Excel with the columns shown on slide 3: StudentName, Programme, Award, School and CertificateNo.
- Change the institution name, signatures, date and colours on the certificate and the name slide once.
- Duplicate the certificate for each student (right click it in the slide panel, Duplicate Slide) and type that student's fields into the named boxes. Do the same with the name slide.
- Run the six checks on slide 9, delete the sample labels and print one test certificate before the batch.
That's fine for a class of twenty. For a few hundred graduates, step 4 is days of typing, and one misspelt name is the complaint you'll hear most.
How do you wire it to live data with INSYNCR?
INSYNCR links the named boxes to your Excel student list once and then generates one slide per row, so the certificates and name slides are built from the list instead of typed.
- Install INSYNCR. It appears as a tab in the PowerPoint ribbon.
- Connect the deck to your Excel student list and link each named box on the certificate and the name slide to its column.
- Run Snapshot to get one slide per student. Snapshot Save As can also save one file per student, as PowerPoint or PDF.
Snapshot is in every plan; Snapshot Save As needs the Business plan or above. INSYNCR runs in PowerPoint on Windows (Office 2016 and later), not on a Mac or in the browser.
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Questions about this template
How do I make a certificate for every student in PowerPoint?
PowerPoint has no built in mail merge for slides. For a short list, duplicate the certificate slide and type each student's details into it. For a full class, link the slide to your student list with a tool such as INSYNCR and generate one slide per row.
Can I print the certificates on A4 or Letter paper?
Yes. Change the slide size first (Design, Slide Size), choose Ensure Fit, then check the layout before you add any names. The slides have no footer or slide number, so only the certificate prints.
Is the certificate and graduation template really free?
Yes. There's no form, no sign up and no watermark on the certificate or name slides. The other slides carry a small "Template by INSYNCR" line in the footer, which you can delete.
Does the template work in Google Slides or Keynote?
It opens in both, though the fonts and the named text boxes may need checking. Generating one slide per student with INSYNCR needs PowerPoint on Windows.